Bulletin 2 – Long distance 2019 (WRE)

Updates

Version 1.01 12-09-2019
Tracking and Forced passages

Organiser

Event Name and Classification

Date

15.09.2019 – Event Center opens at 09:00

Event area

Gribskov Mårum and Søskoven. The competition area shown at http://www.fiforientering.dk/wp-dm2019/skovlukning/ is embargoed area according to DOF’s regulation §2.8

Location/meeting point

Follow the markings from the crossroads below:

Hillerødvejen (road 6) / Nødebovej (road 227) 55.957877, 12.334865

Ny Mårumvej (road 251) / Tinghusevej (road 205) 56.028137, 12.280321

Frederiksværksvej (road 205) / Gillelejevej (road 227) 56.039177, 12.345592

Parking and Event Center are at the same place.

Parking

Parking at the Event Centre. Please follow the signs and instructions from the parking personnel. Parking is not allowed in the small car parks north and south of the Event Centre along Gillelejevejen. Bus Parking possible with pre-registration to john.sondergard@gmail.com

Map with location of the Event area

Distances

Parking to venue area 0-300m.
Bus parking to venue area 600m.
Venue area to Start 1: 1100 m.
Venue area to Start 2:  700 m.

Transport to the starting area

For those HD80 + who have signed up for transport service to the start area, there will be collection at the Event Office. When the start lists are available, the time for collection will be announced in an e-mail to everyone who has signed up for this service.

Bath and dressing

In Frederiksborg Centeret, Milnersvej 39, 3400 Hillerød.

Service

There are toilets in the venue area and at Start 1 and 2

The event offers a well-stocked kiosk

It is not possible to use mobile phones and MobilePay at the venue area due to no mobile coverage/signal.
Please remember cash!

Child care is not offered.

Transportation of overcoat clothing

There is transportation of overcoat clothing from Start 1 and 2. Overcoat clothing is placed next to the toilets at venue area.

Children’s Course

There is a taped children’s course, free of charge, for younger children. Available at the venue area between the hours 09:30 – 14:30. All children completing the course will get a small prize.

Event office

At the venue area from 09:00

Venue area

Feeding of the cattle in fencing at the venue area is not allowed.

Courses

The course lengths are in accordance with the guidelines of The Danish Orienteering Federation, following DOF’s regulation of 2019 §4.1.2.1

W21 has a total climb of 280 m and M21 has a total climb of 440 m

Open Free entry Courses

Open courses, for entry on the day, are available at the venue area between the hours 09:30 – 11:15

Start for the Open Entry courses will be (put-and-run) and must take place between the hours 10:00 – 11:30

The following courses are offered:

Pre-entry fee for Open Courses: 

Junior – 20, DKK 140,-
Senior 21-, DKK 170,-
SI-card hire, DKK 20,-

An additional fee of DKK 10,- is payable for Entry-on-the-Day

Finish is at the venue area.

Maps are collected after the finish and will be handed out after the final runner has started.

Punching System

The competitions will use SportIdent.

Runners using own SI-card must provide the card number at time of entry.

A rental SI-card will be provided at an additional fee DKK 20,- for runners without own SI-card.

Rental SI-cards are given at the start and must be returned at the finish.

Map

Gribskov Mårum and Søskoven 1:7.500; 1:10.000 and 1:15.000

New map from 2019, contour interval 2,5 m.

The map is offset printed and sealed in a plastic bag. The map is checked by a mapping advisor and meet the quality assurance standard.  Link to previous map (VMOC 2018)

Due to logging, there are several larger temporary timber piles alongside large forest roads. These are marked with a purple colored line on the map.

There are especially one large and long timber pile where two possible passages are marked on the map.

A special symbol О which is a colored piece of art painted on a broken tree trunk is used on the Map.

Model event

At start 1 it is possible to take a map (self-service) with 4 controls and run a 700-meter course in the terrain. The map is printed in the scales of 1:7.500, 1:10.000 and 1:15.000

Terrain Description Race Area

The terrain consists predominantly of mixed open deciduous forest with lots of pine forest. Runnability is good and there is an extensive trail system.

After a hot and rainy summer, ferns and other undergrowth stand close, but are marked on the map.

Prohibited areas

Running on Gillelejevejen(road) is not allowed. Marked with purple crosses on the map.

Prohibited areas are solely marked on the map and not in the terrain and must of course be respected.

Forced Passages

Gillelejevejen(road) will be passed on many of the courses. The forced passages are manned. The forced passages are marked on the maps. Please follow the signs and instructions from the personnel at the forced passages.

The speed of traffic will be reduced by 50 km/h on the forced passages. There will be warning signs posted for road users but be aware of the forced passages.

On the courses: W10, M10, and Open 6 there has been established a forced passage between two controls. The passage is taped with white colored markings in the forest and shown in the control definitions. 

Spectator control and forced crossing of venue area

W18, W20, W21, M18, M20 and M21 has a forced passage of the venue area and a spectator control at the venue area.

Control descriptions

IOF Control descriptions are printed on the front of the map – separate control descriptions are available at start 1 and 2 if the runners use a suitable container

The dimensions of the control description: W21 206 mm * 48 mm and M21 225 mm * 48 mm

Start

First start at 10:00

There are two starts. Start 2 is passed on the way to Start 1.

Start 1: Follow blue/white taped marking 1100 meter.

Start 2: Follow blue/white taped marking 700 meter

4 minutes before start: Control of the runner: correct SportIdent card, rental cards are handed out, runner records presence by punching a SportIdent unit.

3 minutes before start: It is possible to view a sample map (without courses). Runner may pick a separate control definition if a suitable container is used.

2 minutes before start: It is possible to view a sample map (without courses). Runners in Green-Beginner, White-Easy courses may take their map. Officials can assist at the start.

1 minute before start: The runner locates the box with the appropriate map. The time of start is marked by sound (4 short and 1 long beep), the runner may take the map from the box at the long beep.

Start signal: Runners at Start 1 takes the map and follows a forced passage approx. 100 meters to the starting point, that must be passed. Runners at Start 2 takes the map and start right at the starting point.

Late starters must present themselves to the officials at the start and will be assisted through the start boxes.

There are toilets and water at Start 1 and Start 2. There is transportation of overcoat clothing from Start 1 and Start 2 to the venue area.

Runners of Open Entry Courses can start between 10:00 and 10:30 and have put-and-run, they must punch the START control when leaving start box 4.

Refreshment/water points

In the Class table overview, you will find information about which courses have water points and how many. Water and lemonade are available after the finish.

Bib numbers

All runners must wear a bib number. The bib numbers are available in the start area.

Tracking

Runners selected for carrying a TracTrac unit will be on this list.
TracTrac vests and units are handed out at Start 1 and collected again after finishing.

Finish

Finish is at the venue area.

Runners must punch the control at the finish line and continue to the read-out of the SportIdent card.

Rented SportIdent cards are returned after read-out.

Water and lemonade are available after the finish.

Non-finishing runners must present themselves at the finish to read-out the SportIdent card.

Returning of maps

Maps are collected after the finish and will be handed out after the final runner has started.

Max. time

3 hours for women and 4 hours for men.

Prizes

No. 1 in classes D21 and H21 receives the Danish Sports Federation’s (DIF) championship medal. No. 2 and 3 in the D21 and H21 receive Danish Orienteering Federation (DOF) championship medal in silver and bronze respectively.

No. 1, 2 and 3 in other championship classes receive DOF’s championship medal in gold, silver and bronze respectively.

Medals are awarded to participants who have completed, regardless of the number of registered participants in the individual classes.

Medals are only awarded to persons who, on the day of the event, are members of a club under the union and who are a Danish citizen or on the day of registration are registered with the population register in Denmark.

There will be no prizes for the open classes.

The prize-giving ceremony takes place in the finish area of venue area.

Exemptions

FIF Hillerød Orientering has applied for and has been granted an exemption from DOF’s Rule 2.8 (Forest closure) applicable to members of the event organization.

Jury

Judge/ head of jury: Bo Konring, Søllerød OK

Members of the jury:
Nord: Troels Nielsen, Horsens OK
Syd:  Søren Maarup, Kolding OK
Øst:  Charlotte Bergmann, Allerød OK

The jury is contacted via the event office

Protests/complaints

Any complaints / protests must be submitted in writing to the event office, which will contact the Event Manager. The Event Manager conducts a party hearing and announces his decision in writing.

Complaints must be filed as early as possible and no later than 30 minutes after max. time for the last starting in the competition.

Protests against the Event Manager´s decision or against errors in the event must be submitted in writing to the jury chairman.

Eventmanager

John Søndergård, FIF Hillerød Orientering
Hjortespringet 1, 3400 Hillerød
+45 4188 9504 / john.sondergard@gmail.com

Planner

Lars Simonsen, FIF Hillerød Orientering

Controllers

IOF Event Advisor
Bo Konring, Søllerød OK

Planner Controller
Gert Nielsen, Allerød OK

Map drawer

Bo Simonsen, FIF Hillerød Orientering
Steen Frandsen, Viborg OK

DOF Sponsors

FIF Sponsors